1 Introduction

All awards have a designated Award Sponsored Research Office/Business Official/Authorizing Official (SRO/BO/AO). The Award SRO/BO/AO is initially identified at the time of award, and it is generally the same user identified in the proposal. During the life cycle of an active award, there may be a need to change the Award SRO/BO/AO). Any user registered to the institution with the Manage User privilege can request this change.

The purpose of this document is to provide step-by-step instructions for users to follow to change an Award SRO/BO/AO.

2 Prerequisites

Before the Award SRO/BO/AO can be changed, the following criteria must be met:

  • The user must be registered to the institution in PAMS.
  • The user must have the Manage User Privilege.
  • The institution must possess an award with the Office of Science.

3 Changing the Award SRO

Use the following steps to change an Award SRO.

1. Log in to the PAMS external website at: https://pamspublic.science.energy.gov/webpamsepsexternal/login.aspx 

2. Navigate to the Institutions tab (Figure 1).

Figure 1. PAMS Homepage – Institutions Tab

3. PAMS will load the Institutions – List page, which displays a list of the institutions you are registered to. Search the list for the institution possessing the award you would like to change the SRO/BO/AO on, and select Manage Users in the Actions/Views menu in the Options column (Figure 2).

Figure 2. Institutions – List – Manage Users

4. PAMS will load the Manage Users page. Click the By Award link (Figure 3). This will give you the option to enter an award number or title.

Figure 3. Manage Users – By Award

5. Enter all or part of the Award Number or Award Title in the appropriate boxes, and click Search (Figure 4).

Figure 4. Manage Users – Search by Award

6. PAMS will perform a search and redirect you to the Manage Users – Awards page, which will display the award you searched for on the previous page. Select Change Award SRO/BO/AO in the Actions menu in the Options column (Figures 5).

Figure 5. Manage Users – Awards

7. PAMS will load the Change Award SRO/BO/AO – User List page, which displays a list of all registered users at your institution who are eligible for selection as the new Award SRO/BO/AO. Browse the list or use the filters or advanced search above the grid to find the user you would like to make the new Award SRO/BO/AO. Once you have found the user, click Make Award SRO/BO/AO in the Options column (Figure 6).

Figure 6. Change Award SRO/BO/AO – User List

You will not be able to change an Award SRO from the current SRO to yourself.

8. PAMS will redirect you to the Make Award SRO/BO/AO – Continue page, which displays a Confirmation message. Read the message carefully. If you would like to make additional changes to the SRO/BO/AO you selected, click the Cancel button in the bottom left corner of the page. If you would like to proceed with the SRO/BO/AO you selected, click Confirm in the bottom right corner of the page (Figure 7).

Figure 7. Make Award SRO/BO/AO – Confirmation

9. PAMS will load the Manage Users – Awards page, and display a Success message confirming that the Award SRO/BO/AO has been changed successfully (Figure 8).

Figure 8. Manage User – Awards Success

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