1     Introduction

Presubmissions, whether Letters of Intent (LOIs) or Preproposals, may be required for various Department of Energy (DOE) Office of Science (SC) Funding Opportunity Announcements (FOAs). At times, SC may also require (based on FOA guidelines) that a user with the institution’s Submit to DOE privilege provide a countersignature on the presubmission as a final step of the submission process.

The purpose of this document is to provide step-by-step instructions for users to follow to countersign an LOI in PAMS.

2     Prerequisites

Before you can countersign an LOI in PAMS, the following criteria must be met:

  • The user is associated to an Institution in PAMS and possesses the Submit to DOE privilege for that Institution.
  • A user who does not posses the Submit to DOE privilege for the Institution has submitted an LOI for countersignature.

3     Countersign Letter of Intent

1. Log in to the PAMS external website at: https://pamspublic.science.energy.gov/webpamsepsexternal/login.aspx

2. Navigate to the Tasks tab. (Figure 1)

Figure 1. PAMS Homepage, Tasks

3. PAMS will navigate to the Pending Tasks – List page, which displays all tasks currently assigned to you in PAMS. Browse the list or use the filters or advanced search above the grid to find the Countersign Letter of Intent task you would like to complete. Once you have found the task, click Submit Letter of Intent in the Options column. (Figure 2)

Figure 2. Pending Tasks – List, Submit Letter of Intent

4. PAMS will navigate to the Countersign Letter of Intent page, which displays all the information about the LOI. Select the “Approve and Submit to DOE” or “Disapprove” radio button. (Figure 3)

Figure 3. Countersign Letter of Intent

  • If the Letter of Intent was submitted to a Solicitation marked as an Early Career Research Program, PAMS will display the following Note at the top of the page: "If a PI is listed on multiple Letters of Intent submitted to the same Solicitation, the PECASE eligibility for that PI is determined by the selection made on the Letter of Intent most recently submitted to DOE." Additionally, PAMS will display the following related read-only fields below "Address" in the PI Information section:
    • Is the PI PECASE eligible?
    • Year Doctorate Awarded
  • If you select “Disapprove”, you must provide comments in the Comments field. These comments will be viewable by the submission requestor.

5. When you are finished, click Submit Decision in the bottom right corner of the page.

6. PAMS will navigate to the Countersign Letter of Intent – List page and display a green success message confirming that the decision has been recorded successfully. (Figure 4)

Figure 4. Countersign Letter of Intent – List, Success

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