Week | Activities - 8 Week Calendar |
1 | FOA Released - Locate appropriate FOA in grants.gov, download, and review for application requirements & specifics
- Determine type of application: SBIR, STTR, or Both
- Download & review topics/subtopics document
- Determine potential topic/subtopic pair
- Research issuing office - review mission, needs, research, programs
- Assess ability to successfully respond to topic/subtopic pair
- Contact Topic Author/Manager if you have questions
- Consider personnel and/or partnerships required to respond to topic/subtopic pair
- Begin drafting LOI
- Download DOE SBIR/STTTR application checklist
- Begin SAM registration and PAMS registration
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2 | - If STTR application, or working with RI, consortia, or any partnering organizations, begin contacting those organization if known. If you do not have established contacts, review partnering resources.
- Determine PI and Key/Senior Persons
- Begin drafting Project Narrative
- Review PIER Plan requirements and begin formulating PIER Plan
- Review Commercialization Plan requirements and determine if outside assistance from service provider needed
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3 | - Register for in Grants.gov
- Request letters of commitment/funding/support from RI, consortia, and/or any partnering organizations
- Finalize senior / key personnel and begin completing biosketches
- Begin completing Current & Pending Support for PI and key / senior persons
- Continue drafting Project Narrative
- Continue to formulate budget
- If working with a service provider or reviewer, begin providing Project Narrative sections for review as they are completed for comments
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4 | LOI due - Submit LOI in PAMS
- Begin entering information on the SF424 webform in Grants.gov
- Finalize biosketches for PI and all senior/key persons
- Continue drafting Project Narrative
- Continue to formulate budget
- Divide time between creative aspects of writing Project Narrative and completing required forms - R & R Senior/Key Person Form, R&R Other Project Information Form, SBIR/STTR Information Form.
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5 | - If partnering with RI or any subcontractors, send subaward budget documents (downloaded from grants.gov application workspace) to RI or representative for completion
- Continue drafting Project Narrative
- Continue to formulate budget
- Begin Budget Justification Form
- Determine data management plan; if working with an RI, ensure that there is agreement on how/if data is to be shared
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6 | - Verify SAM registration complete
- Register as SBA on SBIR.gov
- Continue drafting Project Narrative
- Continue to formulate budget
- Divide time between creative aspects of writing Project Narrative and completing required forms - R & R Senior/Key Person Form, R&R Other Project Information Form, SBIR/STTR Information Form.
- Complete Level of Effort and Max Funding spreadsheet
- Review DOE application checklist to ensure all required forms have been completed
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7 | Non-responsive feedback, if any, issue - If you receive non-responsive feedback, review and determine next steps
- Begin finalizing Project Narrative
- Begin finalizing Budget
- Review subaward budgets (if any) from RI and/or subcontractors
- Finalize PIER Plan
- Finalize Commercialization Plan
- Finalize Budget Justification Form
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8 | - Review Project Narrative for necessary edits and/or adjustments
- Review Budget for any errors or inconsistencies
- Review Budget Justification to ensure consistency with Budget
- Review DOE checklist to ensure all necessary forms completed
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9 | Submit application |
