Week | Activities - 12 Calendar |
1 | Topics Released - Download & review topics/subtopics document
- Determine potential topic/subtopic pair
- Determine SBIR, STTR, or both
- Research issuing office - review mission, needs, research, programs
- Locate service providers - SBDC, PTAC, etc.
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2 | - Begin PAMS registration
- Email Topic Author/Manager if you have questions
- Download DOE SBIR/STTR Application checklist
- Begin formulating/drafting Project Narrative
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3 | - Begin SAM registration
- Continue formulating/drafting Project Narrative - request feedback for completed sections
- Follow up with Topic Author / Manager
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4 | FOA Released - Locate appropriate FOA in grants.gov, download, and review for application requirements & specifics
- Begin considering PI and the role they will take in the project
- Continue formulating/drafting Project Narrative - request feedback for completed sections
- Draft Letter of Intent
- Continue drafting Project Narrative - request feedback for completed sections
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5 | - Get feedback on Letter of Intent
- Confirm PI
- Consider personnel and/or partnerships required to respond
- Continue drafting Project Narrative - request feedback from completed sections
- Begin to formulate budget
- Begin to draft Budget Justification
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6 | - Submit LOI in PAMS
- Confirm personnel and/or partnerships required to respond
- If partnering with RI or any subcontractors, send subaward budget documents (downloaded from grants.gov application workspace) to RI or representative for completion
- Review and download Commercialization Plan example
- Continue drafting Project Narrative - request feedback from for completed sections
- Begin to formulate Budget
- Begin to draft Budget Justification
- Request letters of commitment/funding/support from RI, consortia, and/or any partnering organizations
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7 | LOI due - Draft Commercialization Plan
- Follow up with RI or any subcontractors regarding required forms
- Consider/determine necessary letters of commitment/funding/support from RI, consortia, and/or any partnering organization
- Continue drafting Project Narrative - request feedback from for completed sections
- Continue to formulate Budget - get feedback
- Continue to draft Budget Justification - get feedback
- Divide time between creative aspects of writing Project Narrative and completing required forms - R & R Senior/Key Person Form, R&R Other Project Information Form, SBIR/STTR Information Form.
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8 | - If partnering with RI or any subcontractors, send subaward budget documents (downloaded from grants.gov application workspace) to RI or representative for completion
- Get feedback on Commercialization Plan
- Continue drafting Project Narrative - request feedback for completed sections
- Continue to formulate budget
- Begin Continue to draft Budget Justification Form
- Determine data management plan; if working with an RI, ensure that there is agreement on how/if data is to be shared
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9 | - Continue drafting Project Narrative
- Continue to formulate budget
- Divide time between creative aspects of writing Project Narrative and completing required forms - R & R Senior/Key Person Form, R&R Other Project Information Form, SBIR/STTR Information Form.
- Complete Level of Effort and Max Funding spreadsheet
- Review DOE application checklist to ensure all required forms have been completed
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10 | Non-responsive feedback, if any, issue - If you receive non-responsive feedback, review, address the comments, and determine next steps
- Begin finalizing Project Narrative
- Begin finalizing Budget
- Review subaward budgets (if any) from RI and/or subcontractors
- Finalize PIER Plan
- Finalize Commercialization Plan
- Finalize Budget Justification Form
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11 | - Review Project Narrative for necessary edits and/or adjustments
- Review Budget for any errors or inconsistencies
- Review Budget Justification to ensure consistency with Budget
- Review DOE checklist to ensure all necessary forms completed
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12 | Submit application |
13 | Full application due |
