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Commercialization Reviews are one part of Merit Reviews and are only required for SBIR Phase 2 Proposals. Both Internal and External Reviewers experienced in technology commercialization can perform Commercialization Reviews. The Reviewers assess the strength and value of the economic factors underlying a Proposal, such as market opportunities and viability, project-team capabilities, manufacturing costs, revenue projections, etc.
Commercialization Reviews are identical to Mail In Reviews. PMs read the Proposals submitted and determine which Reviewers are most appropriate to perform Commercialization Reviews. After Reviewers are initially contacted through receipt of Assigned Tasks in their queues, they must self-determine their eligibility to perform the reviews. They must complete a Conflict of Interest (COI) Certificate in PAMS and use PAMS to access the Proposals for review.
PAMS provides Reviewers with reminders when reviews are due. The PMs access the completed reviews and can rank the Proposals, based on the reviews. In addition, the PMs can close the reviews to block further data entry by reviewers.
Procedural Steps to Perform This Task:
- From the Tasks Summary Overview – List page, find the Commercialization Review task you want to work on. If necessary, you can click the Search link at the top of the page and perform a search.
- Click the View Tasks link to go to the Commercialization Reviews – List page.
- In the Mail In Reviews – List page, click the Actions link and then the Start Review link in the Options column to go to the Proposal Review – Conflict of Interest Certificate page.
1 Introduction
As a reviewer, you are a vital part of the Department of Energy (DOE) Office of Science’s (SC) mission to fund innovation and research. Part of the review criteria for SBIR/STTR Proposals includes a commercialization review to evaluate the commercialization potential of the proposed technology.
The purpose of this document is to provide step by step instructions for users to follow to complete a SBIR commercialization review task.
2 Prerequisites
Before a user can complete a commercialization review, the following criteria must be met:
- User has received notification of review task.
3 Commercialization Review
Use the steps in the following steps to access and complete the commercialization review task.
3.1 Access Review Task
Use the following steps to access the commercialization review task.
3.1.1 Existing Account
1. You will receive an email notification from PAMS when a review task has been assigned to you. (Figure 1)
Figure 1. Existing PAMS Account – PAMS reviewer email
2. Login to your PAMS Account. (Figure 2)
Figure 2. PAMS External Login
3. Navigate to the Tasks tab and select Start Review for the task you wish to begin. (Figure 3)
Figure 3. Pending Tasks – List page
3.1.2 No Existing Account
Use the following steps if the reviewer does not have an existing PAMS account.
1. From the email received, click the link for the PAMS URL. (Figure 4)
Figure 4. No Existing PAMS Account – PAMS reviewer email
2. Enter the registration code on the Verify Registration Code Page and click Verify. (Figure 5)
Figure 5. Verify Registration Code page
3. Complete the account creation process. (Step by step instructions for account creation can be found in the External User – Create External Account How To Guide).
4. After creating your account, the system will direct you to your Pending Tasks – List page. Click Start Review for the task you wish to begin.
5. Navigate to the Tasks tab and select Start Review for the task you wish to begin. (Figure 6)
Figure 6. Pending Task – List page
3.2 Conflict of Interest Statement
For each review assignment in PAMS, you will be required to complete a Conflict of Interest Declaration Statement. You have three choices: I do not have a conflict of interest in reviewing the proposal, I have a conflict of interest in reviewing the proposal or I do not wish to review the proposal. Use the steps in the following section to complete the Conflict of Interest Declaration.
1. Once you access the review task, you will be presented with the Conflict of Interest Statement. Read the statement. (Figures 7 – 8)
Figure 7. Proposal Review – Conflict of Interest Certificate – General Information
Figure 8. Proposal Review – Conflict of Interest Certificate – Information on Conflict of Interest
2. At the bottom of the page, you are presented with three choices:
-I do not have a conflict of interest in reviewing the proposal – select this choice if you do not have any of the conflicts listed in the COI statement
-I have a conflict of interest in reviewing the proposal – select this choice if you do have a conflict of interest with some aspect of the proposal. Selection of this choice will close the review task for you and notify the Program Manager.
-I do not wish to review the proposal – select this choice if you do not have a conflict but do not wish to review the proposal. Selection of this choice will close the review task and notify the Program Manager. (Figure 9)
3. Click the radio button for the appropriate choice. (Figure 9)
4. You may enter comments that will be presented to the Program Manager. When finished, click Save and Continue. (Figure 9)
Figure 9. Proposal Review – Conflict of Interest Certificate – Selection and Save
| If you accidentally declared a conflict of interest or declined to review, contact the Program Manager or SBIR/STTR Programs Office to have the task reopened for you. If you declared no conflict of interest, and then find that you do in fact have a conflict, contact the Program Manager to have your review task closed for you. |
3.3 Complete the Commercialization Review
Use the steps in the following section to enter your review comments.
1. If you indicated no Conflict of Interest with the proposal, you will be shown reviewer instructions. Click Continue. (Figure 10)
Figure 10. Proposal Review – Instructions to Reviewers
2. To access the full proposal, expand the Resources section of the page and click the Proposal link. You will be prompted to open the proposal PDF. (Figure 11)
Figure 11. Proposal Review – Update Review – View Proposal
3. On the Proposal Review – Update Review page, you will be shown the evaluation criteria for this review. You may enter your comments and scores directly on this page. All required fields are marked with a red asterisk. (Figure 12)
4. Once you have completed all evaluation criteria and would like to submit your review, click Save and Submit in the bottom right hand corner. (Figure 12)
| You may also save your work and return at a later time by clicking Save and then navigating away or logging out of your session. To return to the review task, access your tasks list and click Edit Review to return to the review page. |
Figure 12. Proposal Review – Update Review – Enter Comments and Save
5. You will be presented with the Proposal Review – Review Summary This page will show you all evaluation criteria and your responses. Confirm your submission by clicking Confirm in the bottom right hand corner. You may also select the check box next to Email Myself a Copy to have a PDF copy of your review comments emailed to you. (Figure 13)
Figure 13. Proposal Review – Review Summary
6. You will receive a green success message indicating that your proposal review was submitted successfully. The review task will be removed from your tasks list. If you need to make changes after you submitted your review, contact the Program Manager or SBIR/STTR Programs Office to reopen the review task. (Figure 14)
Figure 14. Mail In Reviews – List page – Success Message
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