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Consult a Topic Manager
In certain instances, the small business may have questions about the topic or subtopic addressed in the topics document and they may wish for further clarification. The topics document may also contain a statement that the Department Program Office invites grant applications in other areas that fall within the scope of the topic description, and they may want to glean as much information as possible as to what falls within the specific topic description. In such instances, it is beneficial to communicate with the topic manager, if possible, to determine if your proposed project will be responsive to the topic and subtopic are a good fit for your project.
The contact information email address for the topic manager, also sometimes referred to as the topic author or program manager, is included in the topics document at the end of each topic subtopic section. To set up a call, first email The preferred approach to communicating with the topic manager and let them know that your company is interested in the specific topic for which they are responsible. Ask if they would be willing to speak with you briefly by phone or via Zoom or other video conferencing software. Topic managers are extremely busy so do not request more than a 15-minute call. Reserve your questions for the actual phone call rather than submitting them by email. Questions submitted by email do not offer easy follow ups and often hinder dialogue.
is to email them and ask a concise question or two that will help you understand the scope of the solutions they are seeking within the topic/subtopic pair. Please keep in mind that the Program Managers are busy so you should keep your communication succinct and easy to respond to.
Prepare your questions prior to the call. It is recommended that you write down your questions so that you have a chance to address all of your concerns. Be sure you have reviewed the agency’s website, webinars, and any FAQs before developing your questions Program Office's website, mission and other funding opportunities. Review the references in the topic document and recorded topic webinars so that you aren’t asking questions that have already been answered. Being well-prepared for the call indicates that you respect the topic manager’s time and that you are serious about the project. Try to stick to a 10–15-minute window and pay Pay close attention to the responses from the topic manager.
Also note that you may reach out to the topic manager to ask topic/subtopic scope questions up until the time you submit your Phase I application in Grants.gov.
Phase 0 Resources:
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