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Within the PAMS application, Renewal Proposal Products (RPP) are submitted by the External applicant after a Renewal proposal has been submitted through Grants.gov and assigned to a Program Manager (PM) in PAMS. RPP include all products created during a project period, such as: inventions, patents, books, articles, conference papers, etc.
The applicant will receive a Submit Renewal Proposal Products task once the Renewal proposal has been assigned to a PM. By default, the task is generated for and available to the PI on the award – who may be different from the PI on the Renewal proposal – but the award PI can provide access privileges to other users so that they may submit RPP. The Submit Renewal Proposal Products task does not require the concurrence of a Sponsored Research Officer/Business Officer/Administrative Officer (SRO/BO/AO).
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1. PAMS will send an email notification to the PI indicating that the RPP task has been created (Figure 1). Follow the Portfolio Analysis and Management System (PAMS) link provided in the email. OR Log in to the PAMS External website at https://pamspublic.science.energy.gov.
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- Once you are logged in to PAMS, navigate to the Tasks tab > Pending Tasks – List page (Figure 2).
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From any PAMS page, click the Renewal Proposal Products link in the left navigation menu to go to the Renewal Proposal Products – List page (Figure 3).
Figure 2. Pending Tasks – List Page, Submit Renewal Proposal Products, Start Renewal Products
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1. If the PI does not have an External PAMS account, PAMS will send an email notification to the PI indicating that the task has been created, and provide a registration link and code (Figure 4). Click the I do not have a PAMS account
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2. Enter the registration code on the Verify Registration Code page, and click Verify(Figure 5).
Figure 5. Verify Registration Code Page
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4. Begin at Step 2 in section 1.1 Existing Account to access the RPP task after creating the account.
3.2
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Status Page
The Renewal Proposal Products – Status page displays the status of each RPP section. Click Update in the Options column in the Progress Report Status section to edit any section of the RPP.
Figure 6. Renewal Proposal Products – Status
3.3 Completing the Cover Page
The Cover Page is always “Marked as Complete” because it is prepopulated with information from the award.
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1. You may enter the Recipient Award Identification Number in the provided field
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, and
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click Save and Continue in the bottom right corner to go to the next section.
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Figure 67. Renewal Proposal Products – Cover Page
2. Click Update in the Options column on the Renewal Proposal Products – Status page to edit any section.
Figure 7. Renewal Proposal Products – Status Page – Renewal Proposal Products Status Section
3.
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4 Completing the Products Section
Use the following steps to update the The Products section of the RPP .
1. The Products section is prepopulated with information from previously submitted progress reports for the award. The categories include: Publications, Intellectual Property, Technologies or Techniques, and Other Products (Figure 8).
2. To add a new product under a section, click the appropriate Add product link above the section’s grid.
Figure 8. Renewal Proposal Products – Products Section
3. To update, delete, or view an existing product, click the Actions/Views link in the Options column for that product (Figure 9).
Figure 9. Renewal Proposal Products – Other Products – Actions/Views Context Menu
3.3.1 Adding Publications
There are seven types of publications that can be added to your RPP: Journal Article, Book, Book Chapter, Thesis/Dissertation, Conference Paper/Presentation, Website, and Other Publication.
Use the following steps to add a Publication to your RPP.
1. Click the Add New Publication link under the Publications section header (Figure 8) to go to the Renewal Proposal Products – Add New Publication page (Figure 10).
Figure 10. Renewal Proposal Products – Add New Publication Page
2. Click the Select One dropdown arrow in the Publication section’s Type field, and select the kind of publication you want to add.
3. Click the Populate Form
4. PAMS will load a publication type-specific form based on the Publication Type you selected. Fill in the required fields to complete the form.
5. When finished, click the Save and Continue button to return to the Renewal Proposal Products – Products page (Figure 8). A Success message informs you that the publication was added successfully.
3.3.1.1 Add Journal Article
Refer to the table below to complete the form to add a Journal Article to your RPP.
Figure 11. Renewal Proposal Products – Add New Publication – Journal Article
Journal Article – Required Fields
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Click this button to return to the Renewal Proposal Products –
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3.3.1.2 Add Book
Refer to the table below to complete the form to add a Book to your RPP.
Figure 12. Renewal Proposal Products – Add New Publication – Book
Book – Required Fields
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Book Title Field
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Author(s) Field
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Publication Status Field
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Select a status from the dropdown. If the status is “Other”, please
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Book Publisher Field
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Book Peer Reviewed?
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Acknowledgement of DOE Support?
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Click this button to return to the Renewal Proposal Products –
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inventories all products created during the course of your project. There are twelve Product types:
- Publication – Journal Article
- Publication – Book
- Publication – Book Chapter
- Publication – Thesis/Dissertation
- Publication – Conference Paper/Presentation
- Publication – Website
- Publication – Other Publication
- Intellectual Property – Patent
- Intellectual Property – Invention
- Intellectual Property – License
- Technology or Technique
- Other Products
Figure 8. Renewal Proposal Products – Products Section
3.4.1 Adding Products
1. To add or update Products, click the Add/Update Products link above the Publications section on the Renewal Proposal Products – Products page. PAMS will navigate to the Products – Add/Update Products page, which displays a list of Products associated with the Award.
Figure 9. Progress Report – Add New Publication – Type
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2. To add a new Product, click Add/Update Product in E-Link.
3. PAMS will display a Confirmation overlay stating that the user will be redirected to E-Link. Click Confirm.
Figure 10. Products – Add/Update Products, Navigate to E-Link Confirmation
4. PAMS will navigate to E-link. Add/update Products in E-Link as necessary. When you are finished, click the "Return to PAMS" button. E-Link will return you to the Products – Add/Update Products page, where PAMS will display a Note detailing the last Product data sync.
Figure 11. Products – Add/Update Products, Sync
3.3.1.3 Add Book Chapter
Refer to the table below to complete the form to add a Book Chapter to your RPP.
Figure 13. Renewal Proposal Products – Add New Publication – Book Chapter
Book Chapter – Required Fields
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Click this button to return to the Renewal Proposal Products –
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3.3.1.4 Add Thesis/Dissertation
Refer to the table below to complete the form to add a Thesis/Dissertation to your RPP.
Figure 14. Renewal Proposal Products – Add New Publication – Thesis/Dissertation
Thesis/Dissertation – Required Fields
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Click this button to return to the Renewal Proposal Products –
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3.3.1.5 Add Conference Paper/Presentation
Refer to the table below to complete the form to add a Conference Paper/Presentation to your RPP.
Figure 15. Renewal Proposal Products – Add New Publication – Conference Paper/Presentation
Conference Paper/Presentation – Required Fields
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Select a status from the dropdown. If the status is “Other”, please
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Click this button to return to the Renewal Proposal Products –
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3.3.1.6 Add Website
Refer to the table below to complete the form to add a Website to your RPP.
Figure 16. Renewal Proposal Products – Add New Publication – Website
Website – Required Fields
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3.3.1.7 Add Other Publication
Refer to the table below to complete the form to add an Other Publication to your RPP.
Figure 17. Renewal Proposal Products – Add New Publication – Other Publication
Other Publication – Required Fields
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3.3.2 Adding Intellectual Property
There are three types of Intellectual Property that can be added to your RPP: Patent, Invention, and License.
Use the following steps to add Intellectual Property to your RPP.
1. Click the Add New Intellectual Property link under the Intellectual property header (Figure 8) to go to the Renewal Proposal Products – Add New Intellectual Property page (Figure 20).
Figure 18. Renewal Proposal Products – Add New Intellectual Property Page
2. Click the Select One dropdown arrow in the Intellectual Property section’s Type field, and select the kind of intellectual property you want to add.
3. Click the Populate Form
4. PAMS will load an intellectual property type-specific form based on the Intellectual Property Type you selected. Fill in the required fields to complete the form.
5. When finished, click the Save and Continue button to go to the Renewal Proposal Products – Products page. A Success message informs you that the intellectual property was added successfully.
3.3.2.1 Add Patent
Refer to the table below to complete the form to add an Other Publication to your RPP.
Figure 19. Renewal Proposal Products – Add New Intellectual Property – Patent
Patent – Required Fields
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Click the dropdown and choose the current status of the patent:
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3.3.2.2 Add Invention
Refer to the table below to complete the form to add an Invention to your RPP.
Figure 20. Renewal Proposal Products – Add New Intellectual Property – Invention
Invention – Required Fields
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3.3.2.3 Add License
Refer to the table below to complete the form to add a License to your RPP.
Figure 21. Renewal Proposal Products – Add New Intellectual Property – License
License – Required Fields
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Click the dropdown and choose the current status of the license:
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3.3.3 Adding a New Technology or Technique
Use the following steps to add a New Technology or Technique to your RPP.
1. Click the Add New Technology or Technique link under the Technologies or Techniques section header to go to the Renewal Proposal Products – Add New Technology or Technique
2. Describe the new technology or technique in the Technology or Technique section’s Description
3. When finished, click the Save and Continue button to go to the Renewal Proposal Products – Products A Success message informs you that the technology or technique was added successfully.
Figure 22. Renewal Proposal Products – Add New Technology or Technique
Add New Technology or Technique – Required Fields
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3.3.4 Adding Other Products
Use the following steps to add a product that is not a Publication, Intellectual Property, or New Technology/Technique to your RPP.
1. Click the Add Other Products link under the Other Products section header (Figure 8) to go to the Renewal Proposal Products – Add Other Product page (Figure 23).
Figure 23. Renewal Proposal Products – Add Other Product
2. Click the dropdown arrow in the Other Product section’s Product Type field, and choose the kind of product you are
3. If you select “Other” for the Product Type, provide a specific, brief identification of the product in the field
4. Fill in the required Description
5. When finished, click the Save and Continue button to go to the Renewal Proposal Products – Products page. A Success message informs you that the product was added
Add Other Product – Required Fields
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3.4 Submitting Renewal Proposal Products
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1. After entering all products, click the Mark as Complete button in the bottom left corner of the page (Figure 24).
Figure 2412. Renewal Proposal Products – Mark as Complete
2. Click the Submit section in the left navigation menu (Figure 25).
3. Click the Preview Renewal Proposal Product PDF button on the Renewal Proposal Products – Submit page. The preview will generate in a new window.
Figure 2513. Renewal Proposal Products – Submit
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