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Figure 4. Funding Opportunity Announcements – List – Submit Letter of Intent
| If your institution does not have a user with the “Submit to DOE” privilege, PAMS will display the following Note at the top of the Submit Letter of Intent (LOI) page: "There are currently no users with Submit to DOE privilege at your institution. If one is not identified at the time of submission of this Preproposal, the PAMS Helpdesk will be notified and will seek to identify the appropriate institutional contact. The PAMS Helpdesk can be reached at (855) 818-1846 (toll-free number) or (301)-903-9610 (Available 9:00 AM – 5:30 PM Eastern Time (ET) Monday-Friday)." |
3.1.2 After Login
Use the following steps to access a list of solicitations after logging in to PAMS.
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Use the following steps to create and complete an SBIR LOI.
Figure 5. Submit Letter of Intent (LOI)
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Figure 12. Submit Letter of Intent (LOI) – Change SRO/BO/AO
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3.2.4 Subcontractor/Consultant Information
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1. Enter a title in the Letter of Intent Title field (Figure 14).
Figure 14. Submit Letter of Intent (LOI) – Project Information – Title
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2. Click the SBIR Phase dropdown, select a phase, and click the "Populate SBIR Phase" button (Figure 15).
a. If If you select "Phase I" or "FastTrackFast-Track", PAMS will display the "Topic Information" section. The first dropdown in the "Topic/Subtopic" field contains the Topics for the SBIR announcement to which you are submitting an LOI. Select a Topic from the list and click the "Populate Subtopic" button. This will populate the second "Topic/Subtopic" dropdown with Subtopics specific to the Topic you selected. (Figure 16)
b. If you select "Phase II", "Phase IIA", or "Phase IIB", or Phase IIC, PAMS will display the "Award Information" section. Enter the Award Number as it appears on the Assistance Agreement and click the "Populate Topic/Subtopic" button. PAMS will populate the "Topic/Subtopic" field with the Award's Topic and Subtopic. (Figure 17)
Figure 15. Submit Letter of Intent (LOI) – Project Information – SBIR Phase
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Figure 16. Submit Letter of Intent (LOI) – Project Information – Topic
Figure 17. Submit Letter of Intent (LOI) – Project Information – Populate Subtopic
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5. Click the Select Subtopic dropdown and select a subtopic (Figure 18).
Figure 18. Submit Letter of Intent (LOI) – Project Information – Select Subtopic
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1. You must attach your LOI as a separate file in the Letter of Intent section. Click Attach file and then Browse to search for the document you wish to submit (Figure 19).
Figure 19. Submit Letter of Intent (LOI) – Letter of Intent – Browse
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3. To update the optional description, click Update Description in the Actions menu (Figure 20).
Figure 20. Submit Letter of Intent (LOI) – Letter of Intent – Update Description
4. Click Save when you are finished to save any edits, or Cancel to cancel any edits (Figure 21).
Figure 21. Submit Letter of Intent (LOI) – Letter of Intent
5. To delete your attachment, click Delete in the Actions menu (Figure 22).
Figure 22. Submit Letter of Intent (LOI) – Letter of Intent – Delete Attachment
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7. Begin at step 1 above to reattach an LOI.
3.2.7 Additional Attachments
Some Solicitations require the user to attach additional documents, such as current or pending support, bio-sketches, review COI listing, and others. Use the Additional Attachments section to attach those documents to your LOI.
Refer to section 3.2.6 Letter of Intent for guidance on attaching files.
Figure 24. Submit Letter of Intent (LOI) – Additional Attachments
3.2.7 Other Information
1. Click the Where did you learn about the DOE SBIR/STTR Program? dropdown and select the appropriate response. If you select "Other", specify where you learned about the SBIR/STTR Program in the If ‘Other’, Please specify box to the left of the dropdown. (Figure 25)
Figure 25. Submit Letter of Intent (LOI) – Other Information
3.3 Submitting a Letter of Intent
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1. When all of the required fields are complete, you can submit your LOI. Click Submit to DOE in the bottom right corner to submit your completed LOI, or click Cancel in the bottom left corner to cancel any progress and return to the Funding Opportunity Announcements – List page without submitting an LOI (Figure 245).
Figure 24. Submit Letter of Intent (LOI) – Letter of Intent – Submit to DOE, Save, Cancel
| You may save your LOI at any time during the presubmission process. To do so, click the Save button in the bottom right corner next to the Submit to DOE button. |
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2. After clicking Submit to DOE you will receive a Success Message confirming that your LOI was submitted successfully (Figure 2526).
Figure 2526. My Letters of Intent (LOI) – Success Message, List
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1. To reopen a submitted LOI, navigate to the Proposals tab and click My Letters of Intent (Figure 2627).
Figure 2627. Proposals – View My Letters of Intent
2. PAMS will load the My Letters of Intent page. Browse the list or use the filters or advanced search above the grid to find an LOI (Figure 2728).
Figure 2728. My Letters of Intent (LOI) – Search
3. Choose the LOI you would like to reopen, click the Actions/Views link, and select Reopen Letter of Intent (Figure 2829).
Figure 2829. My Letters of Intent (LOI) – Reopen Letter of Intent
4. PAMS will display a Warning message (Figure 2930). Read the message carefully. Click Yes to continue and edit the LOI. Click No to return to the My Letters of Intent (LOI) page without editing the LOI.
Figure 2930. Edit Letter of Intent (LOI) – Warning
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6. PAMS will reload the My Letters of Intent (LOI) page with a Success message confirming that the LOI was submitted successfully (Figure 2526).