Other Consultants, & Subcontractors

Section Basics 

Involvement of consultants or subcontractors in the project is permitted provided the work is performed in the United States.  For exceptions to this rule, please see section III D (need to get more info & clarification). If consultants and/or subcontractors are to be used, this section of the application must identify them by name, identify whether the party is being proposed as a consultant or a subcontractor, and provide Letters of Commitment (LOC) from an authorized representative of the subcontractors and/or consultants. The LOC must provide a detailed cost estimate, including costs for labor, equipment, and materials, if any, for the consultant and/or subcontractor, as well as a statement certifying that the subcontractor(s) and/or consultant(s) have agreed to serve in the manner and to the extent described in the Work Plan section of the application.   

Each LOC must be on official letterhead, signed by an authorized representative of the subcontractor/consultant, and include the contact information for the authorized representative.    LOCs should be attached as an “Other Attachment” in field 12, on the Research & Related Other Project Information form.  If selected for a grant, the DOE contracting officer will verify the participation of any subcontractor(s) and/or consultant(s) and will require budget and budget explanations for the subcontractors and verification of the rates for consultants.   

Section Goals 

1. Identify the name and address of the subcontractor(s) and/or consultant(s), and address, phone number, and email address of the authorized representative for the subcontractor(s) and/or consultant(s).
2. In the Work Plan, describe in detail any work to be completed by any subcontractor(s) and/or consultant(s), including the name of the officials who will oversee that work.
3. Provide a detailed cost estimate, including costs for labor, equipment, and materials and statement from the subcontractor(s) and/or consultant(s) that they have agreed to serve in the manner and extent described in the Work Plan section. 
4. Provide a LOC from the subcontractor(s) and/or consultant(s), on official letterhead, signed by an authorized representative, which commits the subcontractor(s) and/or consultant(s) to participate in the project as described in the application.