R&R Subaward Budget and Budget Justification Instructions 

Applicants must provide a separate R&R budget and budget justification for each subrecipient, such as a RI, subcontractor, or consortium.   

R&R Subaward Budget & Budget Justification Instructions 

Field/Steps 

Instructions 

R&R Subaward Budget Attachments Form 

In the Grant Application Package in Workspace, check the box at “R&R Subaward Budget Attachments Form” 

Go to Subforms 

  • Click on the “Go to Subforms” button under the form.   
  • A dialog window will open.   
  • Click on the “Add Subform Row” button.   
  • Another dialog box will open requesting a Subform Name.   
  • Provide a name that is related to the subaward budget you are completing and click “Save.” 

Go to Subforms 

  • Once you have successfully saved and named the subform, you will be able to access the subaward budget form by clicking “Go to Subforms.” 
  • To download the subaward budget, click “download.” 
  • To access the webform, click “webform.” 

Download as pdf or complete as webform 

  • The subaward budget may be downloaded and emailed to the consortium/RI/subcontractor or you may have them access the form through your Workspace.   
  • If you choose the download method, please be advised that the subawardees must have a compatible version of Adobe installed on their computer before the form can be completed. 
  • If you choose to have a pdf version of the R&R Subaward Budget completed, once you receive the file back, click the “Go to Subforms” button and once in the “Manage R&R Subawards Budget Attachment(s) Form” box, select “upload” where you will be able to select the correct file from your directory.   
  • File names should include up to 10 letters of the subawardee’s name but not exceed 50 letters.  The file should be attached as a pdf. 
  • Ensure that any files received from subawardees are the PDF files extracted from the SUBAWARD BUDGET ATTACHMENT(S) FORM. Errors will be created if a subawardee sends a prime applicant a budget form that was not extracted from the application package. Do not use a sub-award budget downloaded directly from grants.gov or any source other than the application package.  

R&R Subaward Budget fields 

  • The subawardee(s) should complete all budget information as instructed in the R&R Budget component instructions.   
  • Note the Organizational UEI and Name of Organization fields on the subaward budget should reflect that of the subaward/consortium/RI. 
  • A fee (Budget Section J.) cannot be entered for a subaward/consortium/RI budget.  This fee is only allowable for the small business applicant organization. 

Budget Justification Form 

  • The subawardee(s) should complete the Budget Justification Form as instructed in the Budget Justification instructions. 
  • Upload a pdf of the subawardee(s) Budget Justification Form in the designated field on the Subawardee Budget Form.  Use the subawardee’s name in the file name. 
  • STTR:  If more than one Subaward is included in the STTR application, identify the single partnering research institution on the RI Subaward Budget Justification page.   

  

Helpful Tips: 

  • Ensure that you begin working with any subcontractors, RIs, or other potential subawardees early to gather the required subaward budget information.  This is especially crucial when working with large organizations that may have many levels of bureaucracy involved in providing cost estimates and partnership documentation. 
  • When working with an RI, such as a university or other academic institution, it is likely that they have an established Indirect Cost Rate with a Federal Agency already and that rate should be used for their subaward budget.
  • Ensure that any files received from subawardees are the PDF files extracted from the SUBAWARD BUDGET ATTACHMENT(S) FORM. Errors will be created if a subawardee sends a prime applicant a budget form that was not extracted from the application package. Do not use a sub-award budget downloaded directly from grants.gov or any source other than the application package.  

Blank & Sample Forms:

  • A blank Budget Justification form:

  • A sample Budget Justification form:

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