1 Introduction
PAMS gives users the opportunity submit and manage proposals and awards processed by the Department of Energy (DOE) Office of Science (SC) in a centralized location. Before a user can submit or access proposal and award data in PAMS, the user must be registered to an Institution.
The purpose of this document is to provide step-by-step instructions for users to follow to register to an Institution in PAMS.
2 Prerequisites
Before a user with an existing PAMS account can register to an Institution, the following criterion must be met:
- The user has an active, external PAMS account.
3 Registering to an Institution
Use the following steps to register to an Institution in PAMS.
1. Log in to your external PAMS account at (Figure 1): https://pamspublic.science.energy.gov/webpamsepsexternal/login.aspx
Figure 1. PAMS External Login
2. Select the Institutions tab. (Figure 2)
Figure 2. SRO/BO/AO Homepage – Institutions
3. PAMS will load the “Register to Institution” page. Select Option 2: I know my institution and I am here to register to the institution. (Figure 3)
Figure 3. Register to Institution, Option 2
3.1 Registering as a PI or Other
Use the following steps to register to an Institution as a PI (Principal Investigator) or Other (Point of Contact).
Figure 4. Register to Institution – Institution Name, Choose Role, Search
Refer to the table below to complete the required fields.
Required Fields
Element | Description |
Institution Name like | Enter the name of the Institution to which you would like to register. |
Choose Role | Select one of the following radio buttons: · PI (Principal Investigator) · Other (Point of Contact) |
1. Click Search in the bottom left corner of the screen to execute your search. (Figure 4)
2. PAMS will reload the page and display a list of search results. Browse the list or use the advanced search above the grid to find the Institution to which you would like to register in PAMS. Once you have found the Institution, select Add me to this institution from the Actions menu in the Options column for that Institution. (Figure 5)
Figure 5. Register to Institution – Add me to this institution
|
3. PAMS will navigate to the Identify Institution Affiliation page, which will display your Primary Institution affiliation and the Institution to which you are registering. Use the radio buttons in the grid to determine your affiliation with the Institution to which you are registering. When you are finished, click Save and Continue in the bottom right corner. (Figure 6)
Figure 6. Identify Institution Affiliation
4. PAMS will return to the Institutions – List page and display a green success message confirming that you have registered to the Institution successfully. (Figure 7)
Figure 7. Institutions – List, Success
3.2 Registering as an SRO/BO/AO
Use the following steps to register to an Institution as an SRO/BO/AO. (Figure 4)
Refer to the table below to complete the required fields.
Required Fields
Element | Description |
Institution Name like | Enter the name of the Institution to which you would like to register. |
Choose Role | Select the following radio buttons: · SRO/BO/AO (Sponsored Research Officer/Business Officer/Administrative Officer) |
1. Click Search in the bottom left corner of the screen to execute your search. (Figure 4)
2. PAMS will reload the page and display a list of search results. Browse the list or use the advanced search above the grid to find the Institution to which you would like to register in PAMS. Once you have found the Institution, select Add me to this institution from the Actions menu in the Options column. (Figure 5)
3. PAMS will navigate to the Register to Institution page and display a green success message confirming that you have registered to the Institution as an SRO/BO/AO. If you selected SRO/BO/AO and the Institution does not presently have a primary administrator identified, PAMS will ask you if you are the primary administrator for the Institution and whether you would like access to manage the Institution in PAMS. (Figure 8)
a. If you are the primary administrator, select “Yes. Please grant me the primary administrator privileges for this institution”.
b. If you are not the primary administrator for the Institution, select “No. I want to send an invitation to the appropriate administrator to register with PAMS.” or “No.”
Figure 8. Register to Institution – Success, Yes. Please grant me the primary administrator privileges for this institution
4. Once you have made a selection, click Continue in the bottom right corner of the page. (Figure 8)
5. PAMS will prompt you to confirm your role as the primary administrator again. Select “I am the designated primary administrator to manage this institution in PAMS. I certify that all the information provided by me on this form is true and correct.” and click Save and Continue in the bottom right corner of the page. (Figure 9)
Figure 9. Register to Institution – I am the designed primary administrator manage this institution in PAMS. I certify that all the information provided by me on this form is true and correct.
6. Refer to section 3.1 Registering as a PI or Other steps 3-4 for guidance on completing your institutional affiliation.
3.3 Create Institution
If the Institution to which you would like to register does not exist in PAMS, you will need to create the Institution. Use the following steps to create an Institution in PAMS.
1. If the Institution does not appear in the search results on the Register to Institution page, click Cannot Find My Institution in the bottom right corner. (Figure 10)
Figure 10. Register to Institution, Cannot Find My Institution
2. PAMS will navigate to the Create Institution page (Figures 11-14). Refer to the table below for guidance on completing the required fields.
Figure 11. Create Institution, Institution Information
Figure 12. Create Institution, Mailing Address
Figure 13. Create Institution, Physical Location Address
Figure 14. Create Institution, Affiliation Status of New Institution
Required Fields
Element | Description |
---|---|
Institution Name | Enter the name of the Institution. |
Institution Type | Click the dropdown and select an Institution type. |
Mailing Address |
|
Physical Location Address |
Domestic Address
International Address
|
Institution Affiliation | Select the appropriate radio button:
|
3. Once you have completed the required fields, click Create Institution in the bottom right corner. (Figure 14)
4. PAMS will return to the Institutions – List page and display a green success message. (Figure 15)
Figure 15. Institutions – List, Success
4 Identify Institution Affiliation
Use the following steps to add an institutional affiliation at any time.
1. Refer to section 3 Register to an Institution for guidance on navigating to the Institutions – List page.
2. Browse the list or use the filters or advanced search above the grid to locate the Institution for which you would like to identify your institutional affiliation. Once you have found the Institution, click Identify Institution Affiliation in the Actions/Views menu in the Options column for that Institution. (Figure 16)
Figure 16. Institutions – List page, Identify Institution Affiliation
3. PAMS will navigate to the Identify Institution Affiliation page, which displays all Institutions to which you are affiliated in PAMS. Use the radio buttons in the grid to determine your affiliation with the Institution(s). When you are finished, click Save and Continue in the bottom right corner. (Figure 17)
Figure 17. Identify Institution Affiliation
4. PAMS will return to the Institutions – List page and display a green success message confirming that your institutional affiliations were saved successfully. (Figure 18)
Figure 18. Institutions – List, Success
How do I register to an institution in PAMS?
After you are authorized to use PAMS, you must register to an institution in PAMS if you wish to submit proposals or work with previous submissions.
Registering to an institution can be conducted using one of the following options:
- Register using Grants.gov Proposal Information
- Register using Institution Details
- Register using Lab/Interagency Proposal Information
Register Using Grants.Gov Proposal Information
- To register to an institution using Grants.Gov proposal information, click the My institution has submitted a proposal in Grants.gov. I am here to register as an SRO/PI/POC link.
I Want to Register as a PI for the Institution
The Principal Investigator (PI) is responsible for:
- Composing and submitting proposals in response to solicitations;
- Overseeing the research activities supported by DOE awards;
- Managing award funding detail;
- Providing progress reports for funded activities as designated in the DOE award package.
Follow these steps to register as PI:
- Enter Proposal ID and Email.
- Choose the PI role on the Register to Institution screen. Click the Register button.
- If the first name and last name in your profile do not match the first name and last name on the SF-424, you will be prompted to enter the first name and last name from the proposal’s SF-424. If applicable, click Registerafter entering them.
- Note: The proposal ID and the email address that you enter must match the proposal ID and email address listed on the SF-424 form of the proposal. Only one PI can register to the institution using the Grants.gov proposal information.
- Upon successful verification, you will be navigated to the Institutions Tab in the application.
At this point of time, you are registered as a PI for your specific institution. Additionally, you have been granted access to view the proposal that you had specified when you registered to the institution.