Week | Activities - Accelerated Calendar |
1 | FOA Released - Locate appropriate FOA in grants.gov, download, and review for application requirements & specifics
- Determine type of application: SBIR, STTR, or Both.
- Research issuing office - review mission, needs, research, programs.
- Assess ability to successfully respond to FOA.
- Begin PAMS registration.
- Visit the Find Local Assistance page at SBIR.gov to locate service providers, such as Small Business Development Centers (SBDC), Procurement Technical Assistance Centers (PTACs), many others.
- Contact Topic Author/Manager if you have questions.
- Download DOE SBIR/STTTR application checklist.
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2 | - If STTR application, or working with RI, consortia, or any partnering organizations, begin contacting those organization if known. If you do not have established contacts, review partnering resources.
- Continue contacts with service providers if necessary.
- Draft LOI
- Begin SAM registration
- Document and finalize Project Narrative outline.
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3 | - Continue working on SAM registration
- If working with an external reviewer, gather and adjudicate feedback on Project Narrative outline.
- If working with an external reviewer, gather and adjudicate feedback on LOI.
- Determine possible PIs.
- Determine project scope for budgeting purposes.
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4 | LOI due - Submit LOI in PAMS
- Complete draft of first half of Project Narrative. *Please note, "first half" equates to the following Narrative elements: Identification of the Problem & Technical Approach, Anticipated Public Benefits, Technical Objectives & Work Plan, and the Performance Schedule.
- Define and document PI's role on the project.
- Create budget estimate.
- Estimate staffing needs.
- Review example Commercialization Plan and create outline.
- Create list of potential references to supply Letters of Support.
- Identify personnel for which biosketches and/or current & pending support information is required.
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5 | - Begin Grants.gov registration.
- Gather & Adjudicate Feedback on first half of Project Narrative.
- Confirm PI.
- Complete detailed budget assembly.
- Build staff breakdown (employees, subcontractors, 1099.
- Gather supporting documentation and prepare staff section of Budget Justification.
- Send required forms to RI and/or subcontractors.
- Negotiate and finalize roles and terms of the PIER Plan.
- Create first draft of the Commercialization Plan.
- Contact references and provide guidance for Letters of Support.
- Log-in to Grants.gov, create application workspace, and being completing forms.
- Request biosketches and current and pending support lists from key / senior personnel.
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6 | - Register as SBC on SBIR.gov
- Complete draft of second half of Project Narrative. **Please note, "second half" equates to the following Project Narrative elements: Partners: Research Institutions (if applicable), Other Consultants & Subcontractors, Facilities, Other Resources, & Equipment, and Bibliography & References Cited.
- Complete Biosketch and current and pending support list for PI.
- Gather and adjudicate feedback on budget if necessary.
- Gather and adjudicate feedback on staffing breakdown if necessary.
- Gather supporting documents and write Facilities section of Budget Justification if applicable.
- Ensure that RI and any subcontractors have correct forms and necessary information to complete.
- Gather and adjudicate feedback on Commercialization Plan if necessary.
- Follow up and finalize Letters of Support.
- Complete forms as required by the FOA.
- Author Abstract / Project Summary.
- Review, provide feedback, and ask for updates on biosketches and current and pending support lists.
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7 | Non-responsive feedback, if any, issue - If you receive non-responsive feedback, review, address the comments, and determine next steps
- Gather and adjudicate feedback on second half of Project Narrative.
- Finalize budget.
- Confirm employees, subcontractors, and consultants.
- Follow up with RI and/or subcontractors and consultants and finalize required forms.
- Finalize Commercialization Plan.
- Finalize Letters of Support.
- Finalize all forms required by the FOA.
- Finalize biosketches and current and pending support lists.
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8 | - Add proprietary markings to Project Narrative.
- Finalize Budget Justification.
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9 | Final review of application package and submit application. |
