Basic Company & Project Information
Field 1. Type of Submission: For new applications, select “Application.” If you are submitting a changed or revised application, please also check “Revision” in Field 8, Type of Application.
Field 2. Date Submitted and Applicant Identifier: Enter the date the application is submitted. Leave Applicant Identifier blank.
Field 3. Date Received by State and State Application Identifier: for DOE submissions, leave these fields blank.
Field 4.a. Federal Identifier: For DOE submissions, leave this field blank.
Field 4.b. Agency Routing Identifier: For DOE submissions, leave this field blank.
Field 5.a. Applicant Information: This information is for the Applicant Organization, not a specific individual. Please enter the name of the small business, specific department and division if applicable, and the complete address of the small business.
Applicant Information – Organizational Information | |
Field Name | Instructions |
Organizational UEI | Enter the UEI number of the applicant organization. This field is required. |
Legal Name | Enter the legal name of the applicant which will undertake the assistance activity. |
Department | Enter the name of the primary organizational department, service, laboratory, or equivalent level within the organization that will undertake the assistance activity. |
Division | Enter the name of the primary organizational division, office, or major subdivision which will undertake the assistance activity. |
Street 1 | Enter the first line of the street address for the applicant. This field is required. |
Street 2 | Enter the second line of the street address for the applicant if additional line is needed, for example suite number or building number. This field is optional. |
City | Enter the city for address of applicant. This field is required. |
County/Parish | Enter the county or parish for the address of the applicant. |
State | Enter the state where the applicant is located. This field is required if the applicant is located in the United States. |
Province | Enter the province. |
Country | Select the country for the applicant address. For SBIR/STTR applications, the small business concern must be located in the United States. |
Zip Code | Enter the nine-digit postal code of applicant. This field is required if the applicant is located in the United States. If a province is selected, this field is optional. |
Field 5.b. Person to be Contacted on matters involving this application: This information is for the Administrative or Business Official and not the PI. This person is the individual to be notified if additional information is required or if an award is made. Please enter the contact information, including address, phone number, and email address for the Administrative or Business Official.
Applicant Contact Information – Administrative/Business Official | |
Field Name | Instructions |
Prefix | Enter the prefix (e.g. Mr., Ms., Rev., Dr.) for the person to contact in matters related to this application. |
First Name | Enter the first (given) name of the person to contact in matters related to this application. |
Middle Name | Enter the middle name to contact in matters related to this application. |
Last Name | Enter the last name to contact in matters related to this application. |
Suffix | Enter the suffix (e.g., Jr., Sr., Ph.D.) for the person to contact in matters related to this application. |
Position/Title | Enter the position or title that the person to contact in matters related to this application holds at the organization. |
Street 1 | Enter the first line of the street address for the person to contact in matters related to this application. This field is required. |
Street 2 | Enter the second line of the street address for the person to contact in matters related to this application if additional line is needed, for example suite number or building number. This field is optional. |
City | Enter the city for address for the person to contact in matters related to this application. This field is required. |
County/Parish | Enter the county or parish for the address of the person to contact in matters related to this application. |
State | Enter the state where the person to contact in matters related to this application is located. This field is required if the applicant is located in the United States. |
Province | Enter the province. |
Country | Select the country for the applicant address. For SBIR/STTR applications, the small business concern must be located in the United States. |
Zip Code | Enter the nine-digit postal code for the person to contact in matters related to this application. This field is required if the applicant is located in the United States. If a province is selected, this field is optional. |
Phone Number | Enter the daytime phone number for the person to contact in matters related to this application. This field is required. |
Fax Number | Enter the fax number for the person to contact in matters related to this application. |
Enter the email address for the person to contact in matters related to this application. Provide only one email address. This field is required. | |
Field 6. Employer Identification Number: Enter either the TIN or EIN as assigned by the Internal Revenue Service. If you have a 12-digit EIN established for grant awards from DOE, enter all 12 digits.
Field 7. Type of Applicant: This information is for the Applicant Organization, not a specific individual or AOR of PI.
Type of Applicant | |
Field Name | Instructions |
Type of Applicant |
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Other (Specify) | Complete only if “Other” is selected as the Type of Applicant. |
Woman Owned | Check if you are a woman-owned small business: a small business that is at least 51% owned by a woman or women, who also control and operate it. |
Socially & Economically Disadvantaged | Check if you are a socially and economically disadvantaged small business, as determined by the U.S. Small Business Administration pursuant to Section 8(a) of the Small Business Act U.S.C. 637(a). |
Field 8.a. Type of Application: Select the type from the list. Check only one. Please check new if this is an application that is being submitted to an agency for the first time.
Please check Revision if you have revised your application and are resubmitting to the same FOA. Resubmission, Renewal, and Continuation should NOT be selected for SBIR/STTR applications.
Type of Application | |
Field Name | Instructions |
Type of Application | Select the type from the following list. Check only one. This field is required.
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If Revision, mark appropriate box(es) | If Revision, mark appropriate box(es). May select more than one. E. Other If “Other” is selected, please specify in the text box provided. |
Other | Identify the revision number (Example: Revision 2 – this denotes you are replacing the previous version submitted). |
Is this application being submitted to other agencies? | Check applicable box. This field is required. In the field “Is this application being submitted to other agencies,” please check the box “Yes” if one or more of the specific aims submitted in your application are also contained in a similar, identical, or essentially identical application submitted to another Federal Agency. Indicate the agency or agencies to which the application has been submitted. |
Field 8.b. If Revision, mark all appropriate boxes for the revision and in the “other” box, indicate the revision number of this submission.
Field 8.c. Is this application being submitted to other agencies? Check the applicable box and indicate the other agencies in the box to the right.
Field 9. Name of Federal Agency: This field is prepopulated by the Grants.gov and is generated by the applicant’s selection of the particular funding opportunity.
Field 10. Catalog of Federal Domestic Assistance Number (CFDA) and Title (CFDA): This field is prepopulated by the Grants.gov and is generated by the applicant’s selection of the particular funding opportunity.
Field 11. Descriptive Title of the Applicant’s Project: Identify the Technical Topic and Subtopic in the title field, e.g., 08b (leading zero for topics 1-9 and the lowercase letter of the subtopic) along with your project specific title. This is the title created by the applicant which identifies their application submission. This is NOT the topic and/or subtopic title. The project title entered in this field must be the same as the title indicated in the applicant’s Letter of Intent (LOI). Applications not meeting this requirement may be administratively declined.
A ”new” application must have a different title from any other DOE application with the same PI.
A “revision” application must have the same title as that used in the originally submitted application that is under revision.
DOE limits the character length to 81 characters, inclusive of spaces and punctuation marks. Titles in excess of 81 characters will be truncated. Be sure to use only standard characters in the descriptive title.
Field 12. Proposed Project Start Date and End Date: Indicate the proposed start date and end date of the project. See Part II.f. of the Funding Opportunity Announcement. Phase 1 SBIR and STTR awards do not typically exceed 12 months. Phase II SBIR and STTR awards do not typically exceed 2 years. Deviations from the stated project guidelines above will not be acceptable.
Field 13. Congressional District of the Applicant: Enter the Congressional District in the format: 2-character State Abbreviation, 3 character District Number. To locate your congressional district number, please visit Grants.gov. For states and US territories with only a single congressional district, enter “001” for the district code. For jurisdictions with ho representative, enter “099.” For jurisdictions with a nonvoting delegate, enter “098” for the district number.
Pro Tips for fields 1 – 13:Have your organizations:
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Common Mistakes for fields 1 - 13:Make sure you do NOT:
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A SAMPLE SF424 can be found here:
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