Page History

1 

FOA Released 

• Locate appropriate FOA in grants.gov, download, and review for application requirements & specifics 
• Determine type of application:  SBIR, STTR, or Both.
• Research issuing office - review mission, needs, research, programs. 
• Assess ability to successfully respond to FOA.
• Begin PAMS registration.
• Visit the Find Local Assistance page at SBIR.gov to locate service providers, such as Small Business Development Centers (SBDC), Procurement Technical Assistance Centers (PTACs), many othersLocate service providers - SBDC, PTAC, etc.
• Contact Topic Author/Manager if you have questions.
• Download DOE SBIR/STTTR application checklist.

2 

• If STTR application, or working with RI, consortia, or any partnering organizations, begin contacting those organization if known.  If you do not have established contacts, review partnering resources. 
• Continue contacts with service providers if necessary.
• Draft LOI
• Begin SAM registration
• Begin drafting Document and finalize Project Narrative  outline.

3 

• Continue working on SAM registration
• If working with an external reviewer, submit narrative elements completed thus far and seek feedbackgather and adjudicate feedback on Project Narrative outline. 
• If working with an external reviewer, submit LOI draft gather and seek adjudicate feedback
• Begin thinking about, and formulating, the budget if possible
• Request letters of commitment/funding/support from RI, consortia, and/or any partnering organization  
• Consider personnel and/or partnerships required to respond
• Begin considering PI and the role they will take in the project
• Continue drafting Project Narrative 
• Continue to formulate budget 
• on LOI.  
• Determine possible PIs. 
• Determine project scope for budgeting purposes.If working with a service provider or reviewer, begin providing Project Narrative sections for review as they are completed for comments 

4 

LOI due 

• Submit LOI in PAMS 
• Continue considering personnel and/or partnerships required to respond
• Review and download commercialization plan
• Continue drafting Project Narrative 
• Continue to formulate budget 
• Begin to format biosketches & current / pending support
• Divide time between creative aspects of writing Project Narrative and completing required forms - R & R Senior/Key Person Form, R&R Other Project Information Form, SBIR/STTR Information Form.   
• Complete draft of first half of Project Narrative. *Please note, "first half" equates to the following Narrative elements: Identification of the Problem & Technical Approach, Anticipated Public Benefits, Technical Objectives & Work Plan, and the Performance Schedule.
• Define and document PI's role on the project.
• Create budget estimate.
• Estimate staffing needs.
• Review example Commercialization Plan and create outline. 
• Create list of potential references to supply Letters of Support.
• Identify personnel for which biosketches and/or current & pending support information is required.Consider/determine necessary letters of commitment/funding/support from RI, consortia, and/or any partnering organization 

5 

• Begin Grants.gov registration.
• Gather & Adjudicate Feedback on first half of Project Narrative.
• Confirm PI
• Once registered with Grants.gov, create workspace and download application package and begin completing forms
• Continue considering personnel and/or partnerships required to respond
• If partnering with RI or any subcontractors, send subaward budget documents (downloaded from grants.gov application workspace) to RI or representative for completion 
• Requests letter of support
• Draft Commercialization Plan
• Review PIER Plan requirements and begin to formulate plan
• Continue drafting Project Narrative - get feedback on completed sections
• Begin to formulate budget 
• Begin Budget Justification Form 
• Request biosketches for personnel and current/pending support lists
• .
• Complete detailed budget assembly.
• Build staff breakdown (employees, subcontractors, 1099.
• Gather supporting documentation and prepare staff section of Budget Justification. 
• Send required forms to RI and/or subcontractors.
• Create first draft of the Commercialization Plan. 
• Contact references and provide guidance for Letters of Support.
• Log-in to Grants.gov, create application workspace, and being completing forms. 
• Request biosketches and current and pending support lists from key / senior personnel.Determine data management plan; if working with an RI, ensure that there is agreement on how/if data is to be shared 

6 

• Register as SBC on SBIR.gov
• Follow up with RI or any subcontractors regarding required forms
• Follow up on requested Letters of Support
• Reach out to appropriate partners regarding PIER Plan
• Draft PI Biosketch and Current & Pending funding
• Finalize key personnel
• Continue drafting Project Narrative - get feedback on completed sections
• Continue to formulate Budget 
• Continue to draft Budget Justification
• Draft Project Abstract / Summary
• Proof biosketches received so far
• Get feedback as necessary for Grants.gov and other required forms
• Divide time between creative aspects of writing Project Narrative and completing required form
• Complete draft of second half of Project Narrative. **Please note, "second half" equates to the following Project Narrative elements: Partners: Research Institutions (if applicable), Other Consultants & Subcontractors, Facilities, Other Resources, & Equipment, and Bibliography & References Cited.
• Complete Biosketch and current and pending support list for PI.
• Gather and adjudicate feedback on budget if necessary.
• Gather and adjudicate feedback on staffing breakdown if necessary.
• Gather supporting documents and write Facilities section of Budget Justification if applicable.
• Ensure that RI and any subcontractors have correct forms and necessary information to complete.
• Gather and adjudicate feedback on Commercialization Plan if necessary.
• Follow up and finalize Letters of Support.
• Complete forms as required by the FOA.
• Author Abstract / Project Summary.
• Review, provide feedback, and ask for updates on biosketches and current and pending support lists.Review DOE application checklist to verify all required forms

7 

Non-responsive feedback, if any, issue 

• If you receive non-responsive feedback, review, address the comments, and determine next steps 
• Gather and adjudicate feedback on second half of Project Narrative. 
• Finalize Grantsbudget.gov forms
• Get feedback on Budget
• Get feedback on Budget Justification 
• Secure required forms from RI and any partnering organizations or subcontractors
• Secure Letters of Support
• Get feedback on Project Narrative
• Draft PIER Plan 
• Finalize Commercialization Plan
• Continue to proof biosketches

8 

• Review Project Narrative for necessary edits and/or adjustments 
• Review & finalize Budget 
• Review & finalize Budget Justification
• Review DOE checklist to ensure all necessary forms completed 

• Confirm employees, subcontractors, and consultants.
• Follow up with RI and/or subcontractors and consultants and finalize required forms.
• Finalize Commercialization Plan.
• Finalize Letters of Support.
• Finalize all forms required by the FOA.
• Finalize biosketches and current and pending support lists. 

8 

• Add proprietary markings to Project Narrative.
• Finalize Budget Justification. 

9 

Final review of application package and submit application.  

9 

Finalize & Submit application