Page History

1 

FOA Released 

• Locate appropriate FOA in grants.gov, download, and review for application requirements & specifics 
• Determine type of application:  SBIR, STTR, or Both.
• Research issuing office - review mission, needs, research, programs. 
• Assess ability to successfully respond to FOA.
• Begin PAMS registration.
• Visit the Find Local Assistance page at SBIR.gov to locate service providers, such as Small Business Development Centers (SBDC), Procurement Technical Assistance Centers (PTACs), many others.
• Contact Topic Author/Manager if you have questions.
• Download DOE SBIR/STTTR application checklist.

2 

• If STTR application, or working with RI, consortia, or any partnering organizations, begin contacting those organization if known.  If you do not have established contacts, review partnering resources. 
• Continue contacts with service providers if necessary.
• Draft LOI
• Begin SAM registration
• Document and finalize Project Narrative outline.

3 

• Continue working on SAM registration
• If working with an external reviewer, gather and adjudicate feedback on Project Narrative outline. 
• If working with an external reviewer, gather and adjudicate feedback on LOI.  
• Determine possible PIs. 
• Determine project scope for budgeting purposes.

4 

LOI due 

• Submit LOI in PAMS 
• Complete draft of first half of Project Narrative. *Please note, "first half" equates to the following Narrative elements: Identification of the Problem & Technical Approach, Anticipated Public Benefits, Technical Objectives & Work Plan, and the Performance Schedule.
• Define and document PI's role on the project.
• Create budget estimate.
• Estimate staffing needs.Draft PIER Plan and contact relevant entities.
• Review example Commercialization Plan and create outline. 
• Create list of potential references to supply Letters of Support.
• Identify personnel for which biosketches and/or current & pending support information is required.

5 

• Begin Grants.gov registration.
• Gather & Adjudicate Feedback on first half of Project Narrative.
• Confirm PI.
• Complete detailed budget assembly.
• Build staff breakdown (employees, subcontractors, 1099.
• Gather supporting documentation and prepare staff section of Budget Justification. 
• Send required forms to RI and/or subcontractors.
• Negotiate and finalize roles and terms of the PIER Plan.
• Create first draft of the Commercialization Plan. 
• Contact references and provide guidance for Letters of Support.
• Log-in to Grants.gov, create application workspace, and being completing forms. 
• Request biosketches and current and pending support lists from key / senior personnel.

6 

• Register as SBC on SBIR.gov
• Complete draft of second half of Project Narrative. **Please note, "second half" equates to the following Project Narrative elements: Partners: Research Institutions (if applicable), Other Consultants & Subcontractors, Facilities, Other Resources, & Equipment, and Bibliography & References Cited.
• Complete Biosketch and current and pending support list for PI.
• Gather and adjudicate feedback on budget if necessary.
• Gather and adjudicate feedback on staffing breakdown if necessary.
• Gather supporting documents and write Facilities section of Budget Justification if applicable.
• Ensure that RI and any subcontractors have correct forms and necessary information to complete.Finalize PIER Plan.
• Gather and adjudicate feedback on Commercialization Plan if necessary.
• Follow up and finalize Letters of Support.
• Complete forms as required by the FOA.
• Author Abstract / Project Summary.
• Review, provide feedback, and ask for updates on biosketches and current and pending support lists.

7 

Non-responsive feedback, if any, issue 

• If you receive non-responsive feedback, review, address the comments, and determine next steps 
• Gather and adjudicate feedback on second half of Project Narrative. 
• Finalize budget.
• Confirm employees, subcontractors, and consultants.
• Follow up with RI and/or subcontractors and consultants and finalize required forms.
• Finalize Commercialization Plan.
• Finalize Letters of Support.
• Finalize all forms required by the FOA.
• Finalize biosketches and current and pending support lists. 

8 

• Add proprietary markings to Project Narrative.
• Finalize Budget Justification. 

9 

Final review of application package and submit application.